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    How to Make Purchases Using HGACBuy

    Using HGACBuy is extremely simple and can provide significant savings in dollars and time.

    Step 1 – Interlocal Contract*

    *(This step will only need to be completed once.)

    Complete and sign the Interlocal Contract Form.

    Email Address

    cpcontractfax@h-gac.com

    Mailing Address

    PO Box 22777
    Houston, TX 77227-2777

    Fax Number

    713-993-4548

    Step 2 – Find Products and Services

    Obtain specific product details from the HGACBuy website, then contact the contractor for assistance and a detailed price quote (Contract Pricing Worksheet). Contractor contact information can be found when viewing the Products and Services page.

    Step 3 – Submit Your Purchase Order

    Prepare and submit your purchase order along with the quote directly to the relevant HGACBuy Contractor. Purchase Orders should include specific details regarding the purchase (i.e., name of the Member's contact person, shipping/delivery instructions, and installation details, if any). The Contractor must then submit these documents to HGACBuy Procurement Staff.

    Step 4 –HGACBuy Order Confirmation

    When the copy of a purchase order and quote are received by HGACBuy (see Step 3 above), an Order Confirmation is prepared and sent to the Member and the Contractor, authorizing the Contractor to proceed with the order.

    Step 5 – End User Payments for Products and Services

    All contracts between HGACBuy and its contractors require prompt payment upon delivery of products/services to a Member. Upon receipt and acceptance of goods and services from the Contractor, End User must pay the Contractor directly, the full amount of the invoice within 30 days.

    Document icon

    Products and Services

    Obtain specific product details from the HGACBuy website

    contact the contractor for assistance and a detailed price quote

    If you are experiencing an area wide disaster, we can accept a Disaster/ Emergency Letter of Intent(DLOI) signed by your CEO to cover a 180 day period. Click on the link below for more information.

    Disaster/ Emergency Letter of Intent(DLOI)

    We do icon

    Disaster/ Emergency Letter of Intent

    “H-GAC has consulted with a legal expert experienced in FEMA procurement and has updated the specification and solicited new Emergency Preparedness & Disaster Recovery Contracts.”

    Click here to know more

    We don't icon

    How to Become an End User?

    To become an End User and participate in purchasing through HGACBuy, you must:

    • Be a state agency, county, municipality, special district, or other political subdivision of a state, or a qualifying non-profit corporation (providing one or more governmental function or service)
    • Possess legal authority to enter into the Contract.

    The End User warrants that both requirements are fulfilled by execution of an Interlocal Contract (ILC.

    Click here to know more about becoming an End User.

    Join us for an HGACBuy End User Orientation

    The HGACBuy End User Orientation objective is to introduce End Users to the HGACBuy program:

    • Who is HGACBuy?
    • Discuss what HGACBuy Cooperative does
    • The advantages of using HGACBuy
    • Discuss the purchasing process
    • HGACBuy Website.

    Join us for a Contractor Orientation Webinar

    The orientation will discuss:

    • Our cooperative environment
    • Requirements for Member participation
    • Preparing Contract Pricing Worksheets
    • Purchase orders and Order Confirmations
    • Quarterly Activity Reporting

    Join us for a Contractor Orientation Webinar

    The orientation will discuss:

    • Our cooperative environment
    • Requirements for Member participation
    • Preparing Contract Pricing Worksheets
    • Purchase orders and Order Confirmations
    • Quarterly Activity Reporting