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    How to Become a Contractor

    All products and services offered through HGACBuy have been subjected to a competitive bid or proposal process, subsequently resulting in the award of a blanket contract(s). Becoming an HGACBuy Contractor requires that you go through that process with us when we do a solicitation for the products and/or services which you offer.

    Most of our contracts run for a term of two years, dictating that the solicitation process for a product/service is undertaken on that same schedule, i.e. every two years.

    The HGACBuy Solicitation Process

    • Draft specifications are prepared and an Invitation to Attend Pre-Bid/Proposal Conference is sent to known interested parties. It is also posted on our website and published in certain newspapers, per legal requirements.
    • The Pre-Bid/Proposal conference is held in our offices on the specified date and time.
    • Input received from interested parties is reviewed, and the Invitation to Submit Competitive Bids/Proposals is issued.
    • Responses are publicly opened at the designated time and place.
    • Responses are evaluated in accordance with established criteria and contract award recommendations are made to H GAC's Board of Directors.
    • Contracts are offered to the successful bidders/proposers, and go into effect after signed and returned.

    The products and services currently offered though HGACBuy can be found on our Products and Services page.

    Products and Services not offered currently maybe considered for addition at H-GAC's sole determination

    HGACBuy is a growing nationwide Program with End Users in most states. We intend that our contracted products and services be available to all of them, no matter where located. Therefore, we want to establish contracts directly with manufacturers, nationwide distributors, and other providers at a corporate level. This does not preclude the handling of HGACBuy business thru local dealers. Regardless of the marketing structure, we want the involvement and commitment of the senior levels of management in any organization wishing to be a part of HGACBuy, and we want such organizations to have a nationwide footprint.

    If you meet the above criteria and would like to participate in our Program's solicitation process to possibly become an HGACBuy Contractor, check the Bid Notices page periodically for a bid invitation or RFP that encompasses products or services which you can supply. Download the documents when they are posted and follow the instructions therein.

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    Bid Notices

    Becoming an HGACBuy Contractor requires prospective vendors to go through a public competitive bid/proposal process

    View the current opportunities

    New Products and Services

    If you supply products or services that are not covered in a current category, please send an email to expressing your interest. Your email should include:

    • Company Name
    • Mailing Address
    • Contact Person Name
    • Phone Number
    • Fax Number
    • Email Address
    • Products and Services Offered
    • A link to your organization’s website
    • Description of the geographic area served

    NOTE: Providing information does not make you an HGACBuy Contractor. You must first participate in a formal solicitation process, and then, if your response is successful, execute specific formal contract.

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    News & Events

    We frequently update our News & Events page to reflect upcoming Bid/RFP notices, Conferences and Orientation schedule

    Click here to view the upcoming events.

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    List of End Users

    HGACBuy is a nationwide cooperative procurement service. You can view our complete list of End Users by clicking on the link below.


    Click here to view the End Users List page.


    Join us for a Contractor Orientation Webinar

    The orientation will discuss:

    • Our cooperative environment
    • Requirements for Member participation
    • Preparing Contract Pricing Worksheets
    • Purchase orders and Order Confirmations
    • Quarterly Activity Reporting

    Join us for Texas Public Safety Conference

    HGACBuy Team will be attending Texas Public Safety Conference

    Join us for FDIC - Fire Department Instructors Conference

    HGACBuy Team will be attending FDIC - Fire Department Instructors Conference